Data retention and deletion

Question

As shocking as it may seem, someone has decided that we actually&nbsp;should delete data from OneStream. In this case, we've been instructed to retain a maximum of five years of data. Everything older than that must be expunged.
Manual, painful, detailed steps aside: is there a good way to clear all old data that I just have never learned about because I have never actually worked with an org who was willing to let go of even one byte of information?
I can manually delete the cube data with enough work (clear rules, consols, the odd custom rule or update to a member formula.) I can delete stage source data with even less work, though its still a bit tedious to click through a bunch of workflows. I haven't yet looked into how to delete stage target data; I'm hoping to find an easy solution but I'm also hoping someone will just tell me so I don't have to learn the hard way. What&nbsp;other data have I not even thought of yet? How do I get rid of it?
Going forward, after we finish our year-end close, I suspect the next step for we admins will be to clear the oldest year. Ultimately, I'll have to write this into a guide that those who come after can follow but there's still lot I don't know that I don't know.

KH1 · Answer

We use OS for FP&amp;A with regular corp reorgs. Hence, we need to regularly "wipe clean" some of our datasets.1. We have been using "Reset Scenario" DM Jobs to "wipe clean" selected datasets as linked below.- DM Jobs - "Reset Scenario"- Clear Stage Data and Cube Data2. As a back-up, I suggest making a copy of the current app if enough storage in your non-Production environments.- Application Copy: Service Catalog - OneStream Customer Portal

photon · Answer

I don't think a scenario reset will work for us as we definitely want to keep most of our Actual data, just for one example. We want to selectively purge one year of data across every scenario, not purge one scenario absolutely.
I did consider making a "storage" scenario that would hold a backup of a scenario so I could reset the original scenario, then import all but the oldest year of data from the copy, then reset the copy itself. However, that loses a lot of other audit data, drillback info, stage data, etc. that we'd rather keep for those years that are still recent enough to retain.

KH1 · Answer

We set up "Reset Scenario" Jobs by S# by Yr.
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Data retention and deletion

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