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Workflow Profiles

RobDessureault
Contributor II

‎02-15-2024 02:20 PM - edited ‎02-16-2024 09:02 AM

The following has been taken from the Tax Provision Blueprint "Instruction Guide" starting at page 149.

See KB article: "Tax Provision Blueprint Instruction Guide - PV7.3.0 SV100"

See KB article: "Workflow Templates"

Tax Provision Blueprint includes several Workflow Profiles related to the included Tax Provision Blueprint Cube.

OneStream Workflows are a key benefit of building a tax provision process using Tax Provision Blueprint. The ability to create Workflows that tailor the users experience to their specific responsibilities and show the status of the completed Workflow task is a key differentiator of Tax Provision Blueprint. Workflow is expected to be customized to address individual customer requirements.

Workflow Profiles

  • XFW_TXP is the Root Workflow Profile for Tax Provision Blueprint.
  • Workflows are set up by country. You can have several workflows within a country, however, entities assigned to a workflow MUST be in the same country.
  • Only one Local Group Filer workflow profile can exist per country.
  • Only one National Group Filer workflow profile can exist per country.
  • Naming conventions are key to understanding what each workflow is supposed to represent. We have used suffixes on our workflows.

Review the supplied Excel supplemental file that has a very informative matrix about the workflow setup.

Please see KB article: "Workflow Profile setup - Actual & Forecast".

RobDessureault_0-1707311181239.png

Here is a screenshot of the supplied workflows:

RobDessureault_0-1708022914926.png  RobDessureault_1-1708022923550.png

Profile Properties

All settings should be applied to the “Tax” scenario type. If you are using current year Forecast scenarios, use the scenario type “ScenarioType8”. If you are using multi-year Forecast scenarios, use the scenario type “ScenarioType7”. They should be applied to both the base level parent workflow and at the base level Tax Schedules workflow.

RobDessureault_2-1708022968489.png

The following areas in workflows have been used in Tax Provision Blueprint:

  • Base Level parent workflow:
    • Workflow Name
    • Cube View Profile Name
    • Confirmation Profile Name
    • Text 1
    • Text 2
    • Text 3
  • Base Level “Tax Schedules” workflow:
    • Workflow Name
    • Profile Active
    • Input Forms Profile Name
    • Cube View Profile Name
    • Text 1
    • Text 2
    • Text 3
RobDessureault_3-1708023083153.png

Tax Provision Blueprint makes use of the Substitution Text Settings Text 1, Text 2, and Text 3. These three text fields are used to drive the tax schedules POV, combo boxes parameters and business rules. Text 4 is left blank intentionally for possible non-Tax use or future Tax use.

RobDessureault_4-1708023111020.png

Workflow Text Field Notes

  • Text 1 is only required when using group filing (either national or Local):
    • GroupFiler can be either:
      • National NatGroupFiler=Yes
      • Local LocalGroupFiler=Yes
    • Entity WF are specific workflow profiles to allow certain schedules for specific entities. There are 5 types of entity workflows:
      • Nat_LocalGF see: XFW_TXP_US_107_Nat_LocalGF / XFW_TXP_US_117_Nat_LocalGF
        • Used for countries that do not do National group filing but do Local group filing
        • The entities in these workflows are filer entities (Text7: LocalFiler=Yes)
        • The entities in these workflows can process the National and Local JD’s
      • NatPrep_LocalGF see: XFW_TXP_CA_101_LocalGF / XFW_TXP_CA_102_LocalGF
        • Used for countries that do National group filing and Local group filing
        • The entities in these workflows are filer entities (Text7: LocalFiler=Yes and/or NatFiler=Yes)
        • The entities in these workflows can only process the Local JD’s
        • For the National JD only Schedules 05 and 06a are available and only the sections required for national preparation
      • NatPrep see: XFW_TXP_CA_103_NatPrep / XFW_TXP_AE_101_NatPrep
        • Used for countries that do National group filing
        • Only Schedules 05 and 06a are available and only for the National JD
      • NatPrep_Local see: XFW_TXP_LU_101_NoLocalGF / XFW_TXP_LU_102_NoLocalGF
        • Used for countries that do National group filing
        • The entities in these workflows can only process the Local JD’s
        • For the National JD only Schedules 05 and 06a are available and only the sections required for national preparation
      • <Blank> see: XFW_TXP_US_Eastern / XFW_TXP_DE_101
        • Used for countries that do not do either National and/or Local group filing 
  •  Text 2 and Text 3 positions must be separated by a comma ( , ). No exceptions.
  • You need to put in the dimension identifier (E#, U1#, U7#). This helps the admin to understand what dimension each text field represents. In BR’s, we remove the dimension identifier and the # where necessary.
  • Do not Use Text 4. Leave open for non-Tax usage or for future Tax expansion.
  • It is required to have an identifier on the workflow profile names (i.e., xxx_LocalGroupFiler, xxx_NatGroupFiler, xxx_Nat_LocalGF …). Confirmation rules looks to see if the profile name contains “LocalGroupFiler”, “NatGroupFiler”...
  • Group Filing workflows will not have any entities associated too them.
  • For Text 2, position one, you can specify one entity (i.e., E#TXP_US_107). The schedules will only display this entity in the POV combo box. So, if other entities are added to this workflow by mistake, they will not show up in the POV.

The following are some sample screen shots of the different types of workflow profiles and the Text 1, 2 & 3 setup.

XFW_TXP_Total

This is the top-level workflow and is used to consolidate all entities. You are free to rename this workflow. Only one of these workflows is required per application.

XFW_TXP_GLTaxAdmin

This is the admin workflow and is used to perform monthly setup work including data copies and allows access to multiple jurisdictions in one workflow. Only one of these workflows is required per application.

RobDessureault_5-1708023587150.pngRobDessureault_6-1708023607370.png

There are 9 base level workflows that are meant more for the Admin:

  • Copy Definitions:
    • TXP_Actual scenario – Dashboards to facilitate copying of group filing definitions.
    • Forecast scenarios – Dashboards to facilitate the initialization and data copy steps for
      source (actuals) data copy to forecast.
  • Schedules:
    • TXP_Actual scenario – Dashboards to process bulk tax rates, manage by period the
      Interim Reporting Run Rate, set the return year, and set Losses not Benefited entities.
    • Forecast scenarios – Dashboards to set Losses not Benefited entities and National
      Benefit excluded local jurisdictions.

The next 7 country workflows enable an Admin user (1) enter tax rates, (2) set the RTP year (TXP_Actual
only), (3) copy the Provision or Return data (TXP_Actual only) and (4) copy source data to forecast
(forecast scenarios only). These 7 country specific workflows allow a user (i.e.: Admin or power user) to
perform the monthly setup work from one workflow rather than going to several different workflows.
Most of these same schedules are also available in each country’s workflow – so you can process the
data in either area. 

RobDessureault_7-1708023714077.png

Note: The Workflow Profiles for US (United States) in Tax Provision Blueprint are based on:

  • National group filing: No
  • Local group filing: Yes

XFW_TXP_US_LocalGroupFiler

This workflow is used to set up the Local group filing definitions for the country (US in this example).
Only one of these workflows is required per country doing Local group filing. No entities are associated with this workflow. Only Local Jurisdiction data is entered for this workflow. Can Load Unrelated Entities = True. The words “GroupFiler” must be included in this profile name.

RobDessureault_8-1708023771913.png

XFW_TXP_US_107_Nat_LocalGF

This workflow is used to do both Local Jurisdiction and National tax provisioning. You can have more than one of these types of workflows per country (US in this example). An entity is associated with this workflow.

RobDessureault_9-1708023796327.png

XFW_TXP_US_108

This workflow is used for National tax provisioning only (No National Group Filing). You can have more than one of these types of workflows per country (US in this example). An entity is associated with this workflow. The second position on Text 2 is not used, but we still include “,E#”.

RobDessureault_10-1708023826074.png

Note: The Workflow Profiles for CA (Canada) in Tax Provision Blueprint are based on:

  • National group filing: Yes
  • Local group filing: Yes

XFW_TXP_CA_NatGroupFiler

This workflow is used to set up the National group filing definitions for the country (CA in this example). Only one of these workflows is required per country doing National group filing. No entities are associated with this workflow. Only the National Jurisdiction data is entered for this workflow. Can Load Unrelated Entities = True. The words “GroupFiler” must be included in this profile name. 

RobDessureault_11-1708023879493.png

XFW_TXP_CA_101_LocalGF

This workflow is used to do Local Jurisdiction tax provisioning and National Jurisdiction preparation. You can have more than one of these types of workflows per country (CA in this example). An entity is associated with this workflow.

RobDessureault_12-1708023905999.png

XFW_TXP_CA_Eastern_NatPrep

This workflow is used to enter data for schedule 05, 06a and 06a1 FC (FCST only) for National tax preparation. The country also has Local jurisdictions, but no Local jurisdiction provisioning is handled in this Workflow. You can have more than one of these types of workflows per country (CA in this example). An entity is associated with this workflow.

RobDessureault_13-1708023931918.png

Note: The Workflow Profiles for AE (United Arab Emirates) in Tax Provision Blueprint are based on:

  • National group filing: Yes
  • Local: No local tax provisioning

XFW_TXP_AE_101_NatPrep

This workflow is used to enter data for schedule 05, 06a and 06a1 FC (FCST only) for National tax preparation. The country also has No Local jurisdictions. You can have more than one of these types of workflows per country (AE in this example). An entity is associated with this workflow.

RobDessureault_14-1708023991688.png

Note: The Workflow Profiles for LU (Luxembourg) in Tax Provision Blueprint are based on:

  • National group filing: Yes
  • Local group filing: No

XFW_TXP_LU_101_NoLocalGF

This workflow is used to do Local Jurisdiction tax provisioning and National Jurisdiction preparation. You can have more than one of these types of workflows per country (LU – Luxembourg in this example). An entity is associated with this workflow. The second position on Text 2 is not used, but we still include “,E#”. 

RobDessureault_15-1708024036187.png

Note: The Workflow Profiles for DE (Germany) in Tax Provision Blueprint are based on:

  • National group filing: No
  • Local group filing: No

XFW_TXP_DE_101

This workflow is used to do both Local Jurisdiction and National tax provisioning but has no Group Filing requirements. You can have more than one of these types of workflows per country (DE – Germany in this example). An entity is associated with this workflow. The second position on Text 2 is not used, but we still include “,E#”. 

RobDessureault_16-1708024099171.png

Note: The Workflow Profiles for UK (United Kingdom) in Tax Provision Blueprint are based on:

  • National group filing: No
  • Local: No local tax provisioning

XFW_TXP_UK_101

This workflow is used for National tax provisioning only and has no Group Filing requirements. The country also has No Local jurisdictions. You can have more than one of these types of workflows per country (UK in this example). An entity is associated with this workflow. The second position on Text 2 is not used, but we still include “,E#”. 

RobDessureault_17-1708024134270.png

 

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