Requiring a document to be attached to a workflow step

[johnal67]

We have several workflows that for audit backup we have the users attach documents.  With employee turnover the next person didn't know they had to attach the document.  Is there something like an After Event rule you can do to check that something was attached or in a confirmation step?

[Michel_Sabourin]

You can definitely use the DataQualityEventHandler to look and make checks in between steps in a workflow. You should then be able to use GetDataAttachments as a Boolean event and determine if it should stop the workflow. Alternatively, if you're using Confirmation Rules, you should be able to utilize that in a similar way.

[johnal67]

Thank you for the confirmation and information!   I was thinking somewhere I'd seen you can before.

[KurtMayer · Accepted solution]

Hi, a Confirmation Rule check is very easy to use for enforcement of business processes.  Here is a code snippet we use in our courses, of how you could check for an attachment if an account has a non-zero amount, thereby requiring a supporting details attachment:

'Check an Account value and if it is greater than zero, request a file be attached
args.ConfirmationRuleArgs.DisplayValue = api.Data.GetDataCell("V#YTD:A#60999:F#None:O#Forms:I#None:U1#None:U2#Services:U3#None:U4#None:U5#None:U6#None:U7#None:U8#None").cellAmount
If args.ConfirmationRuleArgs.DisplayValue = 0 Then
    Return True
Else
    'We failed the value test, check for a file
     If api.Data.HasDataAttachmentsWithFile("V#Annotation:A#60999:F#None:O#Forms:I#None:U1#None:U2#Services:U3#None:U4#None:U5#None:U6#None:U7#None:U8#None") Then
         'We have a file attached, so pass the  rule
         args.ConfirmationRuleArgs.Info1 = "File attachment found"
         Return True
     Else   
         'File not found, we fail
         args.ConfirmationRuleArgs.Info1 = "File Attachment Missing. Navigate back to the Product Sales Form and add an attachment as an Annotation to the Services data cell."
         Return False
     End If
End If

You would attach that as the Rule Formula to a Confirmation Rule that might look like this:

[JackLacava]

This is the right answer. There is even a Snippet to do this sort of work.

[johnal67]

This is excellent and great for me to check the a file attachment to data which I can use, but is there also a way to check that a file was attached to the workflow step with the paperclip attachment at the top of the workflow step?