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Yaseen's avatar
Yaseen
New Contributor III
10 months ago

Audit history of form data before the change

Greetings - Looking for Audit option to track the data before the change, 'Audit History For Forms' option shows data after the change.   Thanks!    
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  • JackLacava's avatar
    JackLacava
    10 months ago

    That's normal, it's because you have a weekly application.

    If you're entering data at monthly level for a particular scenario, unfortunately this report won't work out of the box, you'll have to build your own.

    If you want to start from the existing one, you can copy the dashboard grp_PR_DataEntry_UserDetails and all its linked components - including Parameters bound to the comboboxes, i.e. MemberIds_Scenarios_AllDims_Base_RPTA, MemberIds_Time_AllYears_Base_RPTA, UserIDs_RPTA - to a new Workspace, then modify the filter that the relevant Parameter is currently using, which as you can see is pointing to base members (the Method Query property):

     

JackLacava's avatar
JackLacava
Honored Contributor

I'm not sure I follow.

Is there any data before the user actually enters data in the form (let's call it Form A)?

If not, there is nothing to audit. If yes, how did that data get there? Was it entered from another form (Form B) ? If that's the case, it will be on the audit of Form B.

There are several reports in the Standard Reports dashboards that can help you with audit duties, have a look there first (If you don't have it, they're available from Solutions Exchange in the Marketplace section). If you can't find anything there, you can look directly in tables (form data will be in DataCellEntryAudit, if i remember correctly) but you'll have to do some SQL queries yourself.

Yaseen's avatar
Yaseen
New Contributor III
10 months ago

Hi JackLacava 

user entered 'X' initially and changed it to 'Y'. 

'Audit History for Forms' options is showing only 'Y', need to track 'X'.

  • JackLacava's avatar
    JackLacava
    Honored Contributor
    10 months ago

    This has what you need:

    The full details are in table DataEntryAuditCell and DataEntryAuditSource.

    • Yaseen's avatar
      Yaseen
      New Contributor III
      10 months ago

      JackLacava Thanks for the table info. Unfortunately, for me these reports are not generating any data and Time is being displayed as weeks (2nd screen shot). 

       

       

       

      • JackLacava's avatar
        JackLacava
        Honored Contributor
        10 months ago

        That's normal, it's because you have a weekly application.

        If you're entering data at monthly level for a particular scenario, unfortunately this report won't work out of the box, you'll have to build your own.

        If you want to start from the existing one, you can copy the dashboard grp_PR_DataEntry_UserDetails and all its linked components - including Parameters bound to the comboboxes, i.e. MemberIds_Scenarios_AllDims_Base_RPTA, MemberIds_Time_AllYears_Base_RPTA, UserIDs_RPTA - to a new Workspace, then modify the filter that the relevant Parameter is currently using, which as you can see is pointing to base members (the Method Query property):